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How to Choose the Best Event Venue

Here are a few of the most important things that you need to remember when you are looking for the right San Francisco event venue.

First, consider the size of the venue. What is the venue’s total capacity? Basically, this implies that you have to at least have a tentative guest list before you begin searching for venues. It’s always better to have more space than to have too little. After all, you don’t wish to make your guests feel crowded while the event is ongoing. On top of this, having a lot of people in a tight space is a violation of most fire and building safety codes and regulations. You need to have sufficient space for everyone to easily mingle and not feel like they’ll bump into another guest after walking a few steps.

Second, determine the location of the event venue. Ensure that the event space San Francisco that you choose is conveniently situated and is easily accessible to your guests. Whenever possible, it must be near their homes or their office, if it’s a corporate event. If majority of your guests are coming in from out of town, the venue must be near the airport or their hotel. Don’t forget to take into account the traffic and public transportation. Some of your guests may choose to get there via public transportation, so ensure that they can easily commute to and from the venue. At the very least, they must be able to easily hail a taxi from the venue.

Third, ask about which services are part of the venue’s rental amount. Do you need to pay more for these services or are they considered free with the venue cost? Certain event venues may require that you utilize their catering services or food provider, while others may allow you to use their kitchen. If you have not choice but to use their catering services, ensure that you check out the food which will be served. It should satisfy your expectations and has to make a great impact on your guests. Otherwise, it could better if you use your own food provider or find a new venue that permits outside catering services.

Finally, think about the amenities included in the venue cost. For instance, will you be able to use their furniture or do they have decor, sound system or audio visual equipment that you can use for your event? Do they have a setup or cleanup crew that will assist you in getting the venue prepared and cleaned for your event? When the venue has these items and amenities, you’ll certainly be able to save a ton of money as there’s no need to pay for them separately.

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